Have you been asked to write minutes for a meeting and don’t know where to start? Or perhaps you want to improve the professionalism of your minute writing? Action points can easily get forgotten and meetings become a repetition of the last occasion.
This course is aimed at the non-secretary (or the new secretary), the person who needs to take notes in meetings.
You will learn how to gather the important pertinent information, summarise, write action points, remain objective, and improve your grammar in your writing. You will go away with a check list that will help you remember all the important features to minute writing.
Upon completion of the training program, participants will be able to:
Prepare for a meeting
Take minutes (or notes) of a meeting
Use appropriate written language for a meeting
Summarise information in easy to understand English
Recognise how much information to record or to exclude
Get essential information down before the group moves on
Complete your meeting notes and minutes promptly
Use appropriate formats for writing minutes
The Purpose of Meeting
Activity - Stop and Think of your own meetings
Activity - Effective meetings vs Ineffective meetings
Why have minutes at all?
What to include in your minutes the standard format
Analyse and Compare different minutes
Taking Minutes – tips and practice from the agenda through to writing up
Action Point Registers – what are they and how do they work?
Making note-taking more simple
Barriers to note taking
Activity – Try out your speed-writing
Practical exercise on summarising
Common Grammatical Errors including spelling
Active versus passive voice
Taking minutes from a Transcript
Taking minutes of a recorded meeting with feedback
Summary and recap